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Board of Trustee Policies

BT-1 Policy on Policies
BT-2 Trustee Sub-Committee on Student Life
BT-3 - Recognition of Long Service by Employees
BT-4 - Recognition of Long Service by Trustees
BT-5 - Board of Trustees Handbook
BT-6 - Fourth President
BT-7 - Limited Exemption Bylaws V (ROTC Personnel)
BT-8 - Presidents HR
BT-9 - Waiver Process for By-Laws Article 5
BT-10 - Non-Discrimination
BT-11 - Investments by MACU Foundation
BT-12 - Academic Programs
BT-13 - Honorary Degrees
BT-14 - Trustees as Adjuncts

Mid-Atlantic Christian University - Board of Trustees Policy #1

SUBJECT: POLICY ON POLICIES

DATE: MAY 1, 2013
 

REVISED: March 2014
NEXT SCHEDULED REVIEW: Every 3 years, February 2016

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: All divisions of Mid-Atlantic Christian University
Procedure for: All divisions of Mid-Atlantic Christian University
Authorized by: Chair of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

University Policies are formal policies and procedures at Mid-Atlantic Christian University that apply throughout the institution. The University uses a standard policy format and a uniform review and approval process for University Policies to improve communication, promote administrative consistency and efficiency, and ensure compliance with pertinent state and federal laws as well as state and regional accreditation requirements. 

This "Policy on Policies" governs the development and oversight of all University Policies. Individuals and units within all aspects of the university must follow the procedures outlined in this policy regarding the approval of new University Policies or the revision or repeal of existing policies.

II. Policy

A. Oversight

1. University Policy Records

a. Mid-Atlantic Christian University Policies and Procedures Manual contains all current policies.  
b. The Policies and Procedures Manual is published in electronic format only by the President’s Office and is available at www.macuniversity.edu/policies. This online manual contains all official, University-approved versions of University Policies. 
c. If there is a discrepancy between a unit version of a policy and the Policies and Procedures Manual version, the version in the electronic Policies and Procedures Manual at www.macuniversity.edu/policies will be considered the official version. Units may not have separate websites with duplicate versions of the policies. All unit websites and paper documents should reference the policies available at www.macuniversity.edu/policies.

2. Administrative Responsibility for University Policies

a. University Policies in the Policies and Procedures Manual are organized by administrative division. Each University division head is considered the "Responsible Officer" for the development and implementation of that administrative division's University Policies. 
b. A list of Responsible Officers for University Policies is attached as Appendix A and is available at http://www.macuniversity.edu/about/policies.

B. Required Approval Process

1. The President’s Office coordinates the review and approval of new, revised, and repealed University Policies. 

2. All University Policies with the exception of Board of Trustee policies (BT) must be approved by the president.

3. The president will present to the Board of Trustees for final adoption.

4. Expedited Approval

Non-substantive revisions to existing policy may be approved directly by the president without Trustee review.

When it is in the best interest of the University, draft new policies or those recommended for substantial revision or repeal may also be approved directly by the president or Board of Trustees using an expedited approval process. 

C. Related Publications

1. Employee Handbooks

a. Staff Handbooks

Policies and procedures relating to staff (not faculty) may be separately maintained and distributed in the relevant Staff Handbook. All Staff Handbooks must be kept up-to-date. The vice president for finance is responsible for ensuring that all Staff Handbooks are revised to reflect newly approved University Policies within three months of the policy's approval.

Staff Handbook revisions must be approved by the president and the Board of Trustees. After review by the leadership team, proposed revisions to a Staff Handbook will be forwarded to the President's Office for presentation to the Board of Trustees.

b. Faculty Handbooks 

Policies and procedures relating to faculty may be separately maintained and distributed in the relevant Faculty Handbook. All Faculty Handbooks must be kept up-to-date. The chief academic affairs officer is responsible for ensuring that all Faculty Handbooks are revised to reflect newly approved University Policies within three months of the policy's approval. 

Faculty Handbook revisions must be approved by the president and the Board of Trustees. After review by the appropriate faculty governance body, proposed revisions to a Faculty Handbook will be forwarded to the President's Office. The President’s Office will coordinate the final review process in preparation for presentation to the Board of Trustees. 

2. Student Publications

a. Academic Catalogs

Academic policies and procedures relating to students may also be contained in Catalogs, published annually by the Academic Affairs Office. As of 2009, the official University Catalog for the School of Undergraduate Studies and Catalog for the School of Professional Studies exist in electronic form only. Changes to the catalogs must be approved by the appropriate faculty governance bodies. The President’s Office will coordinate the final review process in preparation for presentation to the Board of Trustees.

b. Student Handbook
Policies and procedures relating to students may be collected and distributed in a Student Handbook, published annually by the Student Services Office. Changes to the handbook must be approved by the appropriate governance body. The President’s Office will coordinate the final review process in preparation for presentation to the Board of Trustees. 

D. University Policy Maintenance and Periodic Review

1. Responsible Officers must ensure that the division's University Policies are up to date and revised when necessary to reflect current practice and/or procedures. Each University Policy will be reviewed by the originating unit and revised as necessary at least every five years.

2. University Policy Archive
The President’s Office will maintain a policy archive containing copies of all known University Policies, including repealed policies.  The Academic Office is responsible for maintaining archives of Faculty Handbooks.  The Finance Office is responsible for maintaining archives of Staff Handbooks.

II. Procedure

A. New, Substantially Revised or Repealed University Policies

1. Draft new policies and those recommended for substantial revision or repeal must be developed and fully vetted within the administrative division. The policy must be formatted to conform to the standard template attached as Appendix B. A description of the revisions should be included in the Reason for Revision section when appropriate. 

2. The Responsible Officer will finalize the policy and submit the policy to the President’s Office for approval.  The President may distribute the policy to the Leadership Team for comment before he/she approves the policy.

3. Following the president's approval, the policy will be forwarded by the Responsible Officer (on behalf of the president) to the appropriate subcommittee of the Board of Trustees for review and approval.  The chair of the subcommittee will forward the policy to the Secretary of the Board of Trustees for presentation to the Board of Trustees for adoption.

4. Following the Board of Trustee adoption, the President’s Office will notify the Responsible Officer, and all affected divisions. The President’s Office will also make the required update or change to the Policies and Procedures Manual.

B. Expedited Approval Process

1. The draft policy is developed and fully vetted within the administrative division. The policy must be formatted to conform to the standard template attached as Appendix B. 

2. The Responsible Officer will forward policy to the President’s Office with a request for an expedited review.

3. Following the president's approval, the President’s Office will notify the Responsible Officer and make the required update or change to the Policies and Procedures Manual.

4. Policies approved through an expedited process will be reviewed and approved at the next scheduled Board of Trustees meeting.

III. Published

IV. Reason for Revision

V. Appendices

Appendix 1: Responsible Officer List
Appendix 2: Sample University Policy Format

Appendix 1: Responsible Officer List

Division

Sub-Division

Responsible Officer

Board of Trustees (BT)

 

Chairman of the Board

Institutional Wide (I)

 

President

Academic Affairs (AA)

 

Vice President for Academic Affairs

Finance (F)

 

Vice President for Finance

 

Financial Aid (F-FA)

 

 

Information Technology (F-IT)

 

Institutional Advancement (IA)

 

Vice President for Institutional Advancement

Student Services (SS)

 

Vice President for Student Services

 

Admissions (SS-A)

 

 

Student Life (SS-SL)

 

Appendix 2: Sample University Policy Format
(1" margins; Calibri 12 point font; new language indicated by green underlined text; language marked for deletion by strikethrough text.)

Mid-Atlantic Christian University Section - Number

SUBJECT: XXXXXXXX

DATE: XXXX XX, XXXX (original date of policy)
 

REVISED: XXXX XX, XXXX [if applicable]
NEXT SCHEDULED REVIEW: [state frequency of review, month and year]

APPROVED BY BOARD OF TRUSTEES: XXXX XX, XXXX

Policy for: XXXXXXXXXX [who is subject to this policy? Faculty, employees, students?]
Procedure for: XXXXXXXXXX [who is responsible for management that the policy is followed?]
Authorized by: XXXXXXXXXX [name of the position serving as “Responsible Officer”]
Issued by: XXXXXXXXXX

I. Purpose

II. Policy

A. XXXXXXX

1. XXXXXXX

a. xxxxxxxx
b. xxxxxxxx

2. XXXXXXX

3. XXXXXXX

B. XXXXXXX

III. Procedure

A. XXXXXXX

1. XXXXXXX

2. XXXXXXX

a. xxxxxxxx
b. xxxxxxxx

B. XXXXXXX

III. Published

[if policy and procedure should be published in any other manual, handbook, catalog, etc., other than the Policies and Procedures Manual]

IV. Reason for Revision

[if applicable]

V. Appendices

[if applicable]

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Mid-Atlantic Christian University - Board of Trustees Policy #2

SUBJECT: TRUSTEE SUB-COMMITTEE ON STUDENT LIFE

DATE: 2005, 2008, 2010, 2012
REVISED: 2013
NEXT SCHEDULED REVIEW: This policy will be reviewed by the VP for Student Services in February of odd numbered years. (February 2015)

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Board of Trustees and Student Services Division, Mid-Atlantic Christian University
Procedure for: VPSS, Mid-Atlantic Christian University
Authorized by: Chairman of the Board
Issued by: Board of Trustees

I. Purpose

The purpose of this policy is to offer oversight, suggestions and accountability to the Student Services Department.

II. Policy

The trustee committee on student services shall review, study, and offer suggestions in the area of student life, including but not limited to the following:

Student retention factors
Housing
Campus safety and security
Student rules and regulations
Student health
Campus organizations
Religious, cultural, and recreational activities
Athletic program
Counseling services
Enrollment

III. Procedures

The Trustee Committee appointed to Student Services meets twice during the fiscal year to review and make recommendations regarding the student services department.

IV. Published: Trustee Handbook

V. Reason for Revision:

VI. Appendices: None

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Mid-Atlantic Christian University - Board of Trustees Policy #3

SUBJECT: Recognition of long service by employees

DATE: January 30, 1996
REVISED: February 2011
NEXT SCHEDULED REVIEW: Spring of odd-numbered years, spring 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: All divisions of Mid-Atlantic Christian University
Procedure for: All divisions of Mid-Atlantic Christian University
Authorized by: Chair of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

To establish due protocol for showing honor and respect for long-term employees.

II. Policy

The president leads the university in recognizing all full-time and part-time employees, as well as volunteers, at five-year intervals for long service at MACU. Each spring the Finance Department provides longevity information to the president, who oversees the presentation of awards at the spring commencement service.

II. Procedure

Each employee will be recognized at five-year intervals with a framed certificate.

Commencing with the fifteenth year of completed service, the following will also apply:

  1. Volunteers will receive a certificate of appreciation and a gift, typically a gift card. The value of the gift is not to exceed $100 for the first fifteen years of service plus $50 for each additional five-year period.
  2. Full-time employees will receive a certificate of appreciation and a check. The amount of the check will be determined by multiplying $100 times the number of years of service.
  3. Part-time employees will receive a certificate of appreciation and a check. Half-time employees will receive a check equal to $50 times the number of years of service. Less than half-time employees will receive a check in the amount of $25 times the number of years of service.
  4. Adjunct faculty will receive a certificate upon completing ten semesters of teaching. The recognition will be repeated every ten semesters.

Review of policy:

Adopted by Trustees: 1/30/96
Review: Board of Trustees, May of odd-numbered years
Last revision: 2/11, 5/13
Last review: 5/11, 5/13
Next review: 5/15
Published: Policy Manual

III. Published: Policy Manual

IV. Reason for Revision

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Mid-Atlantic Christian University - Board of Trustee Policy #4

SUBJECT: Recognition of long service by trustees

DATE: January 30, 1996
REVISED: February 2011
NEXT SCHEDULED REVIEW: Spring of odd-numbered years, spring 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: All divisions of Mid-Atlantic Christian University
Procedure for: All divisions of Mid-Atlantic Christian University
Authorized by: Chair of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

To recognize long service by trustees.

II. Policy

The president will lead the university in recognizing trustees for long service.

III. Procedure

  1. The university will establish a scholarship fund, which will be named in honor of members of the Board of Trustees (as a body).
  2. The university will publicize the scholarship fund in appropriate publications in order to encourage alumni, family of trustees, and friends to contribute to the fund in honor of the trustees.
  3. The interest earned on the principal of this fund will be awarded as student scholarships, administered by the scholarship committee. The principal will be maintained in perpetuity.
  4. The university will list names of former MACU trustees who have served at least ten years in both the student handbook and the catalog.
  5. Commencing with a trustee's fifteenth year of service and thereafter on five-year anniversaries, the university will transfer to the Foundation from the general fund $50 per year of service for each trustee being so honored. This will be a student scholarship fund and will be administered by the student scholarship committee.

Review of Policy:

The Board of Trustees will review this policy biennially in spring of odd-numbered years and make any needed changes.

Adopted by Trustees: 1/30/96
Review: Board of Trustees, May of odd-numbered years
Last revision: 2/11
Last review: 5/11, 5/13
Next review: 5/15
Published: Policy Manual

III. Published: Policy Manual

IV. Reason for Revision

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Mid-Atlantic Christian University - Board of Trustees Policy #5

SUBJECT: Board of Trustees Handbook

DATE: September 1994
REVISED: November 2008
NEXT SCHEDULED REVIEW: Spring of odd-numbered years, spring 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Board of Trustees
Procedure for: President’s Office
Authorized by: Chairman of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

To establish that there is a handbook for guiding the Board of Trustees

II. Policy

The president’s office publishes and distributes the Trustee Handbook, which clearly states the policy on the Board of Trustees of Mid-Atlantic Christian University.

For specific policies under the following headings, refer to the current edition of the handbook:
Mid-Atlantic's Mission and the Trustees
Qualifications
Meetings
(See also the Bylaws of the university.)

III. Procedure

Review of Policy:

The Board of Trustees will review this policy biennially in spring of odd-numbered years and make any needed changes.

Adopted: September 1994
Review: Board of Trustees in spring of odd-numbered years
Last revision: 11/08
Last review: 5/11, 5/13
Next review: 5/15

IV. Published: Trustee Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Board of Trustees Policy #6

SUBJECT: Fourth President

DATE: January 2008
REVISED: May 2010
NEXT SCHEDULED REVIEW: February biennially in even years, February 2016

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Board of Trustees
Procedure for: Chairman of the Board and President
Authorized by: Chairman of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

Realizing that President Perkins, the third president, will end his role as president either in a normal life cycle or an abbreviated life cycle (death, disability) at any time, the Trustees will adopt a set of desirable characteristics and guidelines to be considered in selecting the fourth president.

II. Policy

Characteristics of the Candidate:

The candidate must be a strong supporter of Christian higher education and have a passion for ministry. He (or she) must be committed to the standards of the Restoration Movement principles and to the vision statement of Mid-Atlantic Christian University.

The candidate for office of the president must be a person of wisdom, doctrinally pure, and a believer in the inspiration of scripture. He must be a person of integrity and purity of life, with no hint of immoral conduct. The candidate should have academic credentials, desirably a terminal degree. He should have an understanding of church growth, new church planting, and global missions. The candidate should be a good communicator with strong public speaking abilities. Experience in ministry, good administrative skills, good business skills, and experience in higher education are preferred. Since MACU educates paid ministers, preference is given to those with paid ministry experience. The candidate should have the ability to manage the financial affairs of the college. Fundraising knowledge and skills are necessary for effective leadership in this position. The candidate needs the support of his family. He should be a person with compassion and concern for students, faculty, and staff. Community involvement is important to this leadership role. Walking on water is a bonus.

III. Procedure

A. President Perkins and the chairperson of the Board of Trustees will maintain a short list of potential candidates that will be updated annually.
B. Emergency succession plan (death of president)

  1.  
    1. Acting President: Upon notification of the death of the president, the acting president assumes all duties automatically and immediately. The acting president is the liaison between the Leadership Team and the Board of Trustees. The person is the public face of the college for the next 60 days. The president and the chair of the Board of Trustees will select someone to be prepared to serve as an acting president. This person will be disclosed to the Board of Trustees annually. This person will/can change from year to year.
    2. Interim President: At the end of the 60 days or sooner, the executive committee of the Board of Trustees--with input from the full Board of Trustees, the Leadership Team, and other stakeholders--will select an interim president. This can be, but does not have to be, the same person as the acting president. Once the interim president is in place, then normal and typical protocols for selection of the fourth president will begin. If an interim president is not available, the acting president can continue until an interim is selected.
    3. 2018-2019: The fourth president will be hired as president-elect. This will be a transition year.
    4. 2019-2020: The fourth president will begin. The third president’s term will end.

* Note: These dates are subject to change.

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Board of Trustees Policy #7

SUBJECT: Limited exemption for university bylaws article v (ROTC Personnel)

DATE: May 8, 2009
REVISED: None
NEXT SCHEDULED REVIEW: Trustees, spring meeting every three years, February 2012

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: Vice President for Academic Affairs
Authorized by: Chairman of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

II. Policy

The university may exempt ROTC personnel from the requirement of signing a Statement of Faith and meeting the standard qualifications and responsibilities of faculty if the following criteria are met:

  1. The individual is assigned as an adjunct faculty member;
  2. The individual is selected by an institution or entity other than the university;
  3. The individual provides instruction in a program jointly offered by the university and another institution;
  4. The individual agrees to adhere to the Code of Conduct while on campus or while providing instruction to students of the university;
  5. The individual does not have any right to vote as a faculty member, or otherwise participate in decision making affecting any aspect of the university other than the program to which he or she is assigned;
  6. The rate of compensation of the individual is not determined by the university.

III. Procedure

The Vice President for Academic Affairs is charged with assurance that this policy is enforced.

IV. Published: Policy Manual

V. V. Reason for Revision

VI. VI. Appendices

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Mid-Atlantic Christian University - Board of Trustees Policy #8

SUBJECT: Presidential human relations task force

DATE: February 2011 

REVISED: February 2011, March 2014
NEXT SCHEDULED REVIEW: Spring every three years, spring 2017.

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Board of Trustees
Procedure for: Chairman of the Board of Trustees
Authorized by: Chairman of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

The purpose of the Presidential Human Relations Task Force (PHRTF) is to provide oversight for all H.R. issues between the President and the University Board of Trustees, and between the President’s spouse (if employed by the University) and the University Board of Trustees. The task force shall provide guidance for, but not limited to, pay scales, benefits, bonuses, tokens of appreciation, etc. They shall report their recommendations to the Chairperson of the Board of Trustees for approval by the entire Board of Trustees.

The purpose of this policy is also to provide oversight for the highest compensated employees: it would include, but is not limited to: officers, directors, trustees, key employees, and highest compensated employees.

This policy will allow the University to comply with all federal H. R. guidelines as stated in Form 990 and other regulatory agencies.

II. Policy

The PHRTF will meet regularly with the President and the President’s spouse (if employed by the University) to negotiate pay scale, etc. These meetings will happen at a minimum of once a year. The chair of the task force will conduct these meetings.

The PHRTF will serve at the direction of the Chairperson of the Board of Trustees. The Chairperson of the Board of Trustees will select two members from the Board of Trustees. The President will select one member from the Board of Trustees. Other members may be selected if needed. They will be selected at the board’s fall meeting and serve two years.

This policy will serve as the process for determining compensation of Mid-Atlantic’s chief executive officer, the President. The PHRTF will also provide guidance for any employee other than the President who is making over $100,000. The President will assist and work alongside the PHRTF for all other employees.

All individuals serving on the PHRTF will have no conflicts of interest with respect to the compensation arrangement of the President or any other top management team employees. The PHRTF will obtain comparable compensation for similarly qualified persons in functionally comparable positions at similarly situated organizations at least every three to five years. The PHRTF will review and consider the annual review conducted by the Chairperson of the Board of Trustees.

III. Procedure

The process includes all of these elements: (1) review and approval by the board of trustees or executive committee of the Organization; (2) use of data as to comparable compensation; and (3) contemporaneous documentation and recordkeeping.

1. Review and approval. The compensation of the person(s) is reviewed and approved by the board of trustees or executive committee of the University, provided that persons with conflicts of interest with respect to the compensation arrangement at issue are not involved in this review and approval.

2. Use of data as to comparable compensation. The compensation of the person(s) is reviewed and approved using data as to comparable compensation for similarly qualified persons in functionally comparable positions at similarly situated organizations.

3. Contemporaneous documentation and recordkeeping. There is contemporaneous documentation and recordkeeping with respect to the deliberations and decisions regarding the compensation arrangement.
 

Chief employed executive – The CEO, executive director, or top management official (i.e., a person who has ultimate responsibility for implementing the decisions of the Organization’s governing body or for supervising the management, administration, or operations of the Organization). At Mid-Atlantic Christian University this person is called the President. 

 Officer – A person elected or appointed to manage the Organization’s daily operations, such as a president, vice-president, secretary or treasurer. The officers of the Organization are determined by reference to its organizing document, bylaws, or resolutions of its governing body, or as otherwise designated consistent with state law, but at a minimum include those officers required by applicable state law. Include as officers the Organization’s top management official and top financial official (the person who has ultimate responsibility for managing the Organization’s finances).

Key Employee – For the purposes, an employee of an organization (other than an officer, director, or trustee) who meets all three of the following tests:

(a)   $150,000 Test: receives reportable compensation from the Organization and all related organizations in excess of $150,000 for the year;

(b)   Responsibility Test: the employee: (i) has responsibility, powers, or influence over the Organization as a whole that is similar to those of officers, directors, or trustees; (ii) manages a discrete segment or activity of the Organization that represents 10% or more of the activities, assets, income, or expenses of the Organization, as compared to the Organization as a whole; or (iii) has or shares authority to control or determine 10% or more of the Organization’s capital expenditures, operating budget, or compensation for employees; and

(c)    Top 20 Test: is one of the 20 employees (that satisfy the $150,000 Test and Responsibility Test) with the highest reportable compensation from the Organization and related organizations for the year. 

 

IV. Published: Trustee Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Board of Trustees Policy #9

SUBJECT: Waiver Process for Bylaws Article V

DATE: October 22, 2010
REVISED: April 23, 2013
NEXT SCHEDULED REVIEW: Spring meeting every three years, May 2016

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Department of Mid-Atlantic Christian University
Procedure for: Academic Department of Mid-Atlantic Christian University
Authorized by: Chair of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

Article V, Section 2 of the University Bylaws stipulates that “Full-time Faculty … shall be a member in good standing of the free and autonomous Churches of Christ and Christian Churches.”
Section 4 of the same article permits the administrative team to waive the aforementioned requirement for full-time faculty members only, when circumstances and procedures as spelled out in this policy document are adhered to.

II. Policy

A waiver may be considered if

  1. An exhaustive effort has been made to hire for a full-time faculty position from within the Christian Churches/Churches of Christ, and there are no viable and/or preferred candidates.
  2. The full-time faculty appointment is not within the Department of Biblical Studies, nor the Department of Christian Ministry.
  3. The position is deemed strategically essential to the University’s current operations or future aspirations.

II. Procedure

  1. Recommendation is made by the VP Academic Affairs to consider the candidacy of an applicant for a full-time faculty position.
  2. Chair of the Department of Biblical Studies conducts a doctrinal interview with the candidate and writes a detailed report to the VPAA and President as to where the candidate diverges from traditional Christian Church/Churches of Christ doctrine.
  3. The VP Academic Affairs prepares a document stating why the applicant should be considered for a full-time faculty position w/out requiring Christian Church/Churches of Christ Church membership.
  4. If desired, the department chair of the department under which the faculty position will serve may interview the applicant and submit a written report to the VPAA.
  5. The VPAA will share all written documents with the Academic Cabinet. The Academic Cabinet will share their thoughts and concerns to the VPAA who will then summarize the comments.
  6. If feasible a member of the administrative team will visit for a Sunday service the candidate’s church were membership is held.
  7. All written documents will be submitted to the administrative team. Under the direction of the University President the administrative team will consider the request of the VPAA to waive specific church membership. The administrative team will each voice their opinion to the president.
  8. The University President has final decision making authority as to whether to grant the waiver. There is no appeal.

The University administrative officers will review this policy every three years in the spring and recommend any needed changes to the Board of Trustees. The Board of Trustees reserves the right to review, change, or eliminate this policy at any time.

Adopted by Trustees: October 22, 2010
Review:
Last revision: April 23, 2013
Last review: Spring 2011, Spring 2013
Next review: Spring 2016
Published: Policy Manual

III. Published: Policy Manual

IV. Reason for Revision

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Mid-Atlantic Christian University - Board of Trustees Policy #10

SUBJECT: Non-discriminatory policy

DATE: March 24, 1977
REVISED: September 23, 1997
NEXT SCHEDULED REVIEW: May meeting of odd-numbered years, May 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: All divisions of Mid-Atlantic Christian University
Procedure for: All divisions of Mid-Atlantic Christian University
Authorized by: Chair of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

To establish the University non-discriminatory policy.

II. Policy

Mid-Atlantic Christian University, a private, faith based, four year college is committed to equality of educational opportunity and will not discriminate against applicants, students, or employees on the basis of race, color, national or ethnic origin, gender, age, disability, or prior military service. Federal guidelines (Sections 702-703 of Title VII of the 1964 Civil Rights Act) clearly recognize the right of church related institutions to seek personnel who will support the goals of the institution. Being a student or employee at Mid-Atlantic Christian University requires a commitment and lifestyle consistent with the institution's mission and values.

III. Procedure

Any employee or student of Mid-Atlantic Christian University who perceives that there is discrimination as prohibited above should file a grievance following the procedures as outlined in the appropriate handbook.

Review of Policy:

The Trustees will review this policy biennially at the May meeting of odd-numbered years and make any needed revisions.

Adopted by Trustees: 3/24/77
Review: Trustees, May meeting of odd-numbered years
Last revision: 9/23/97
Last review: 5/11, 5/13
Next review: 5/15
Published: Trustee Handbook, Staff Handbook, Faculty Handbooks, Student Handbook

III. Published: Policy Manual

IV. Reason for Revision

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Mid-Atlantic Christian University - Board of Trustees Policy #11

SUBJECT: Investment Policy

DATE: Oct 18, 2013
REVISED:
NEXT SCHEDULED REVIEW: Every 2 years, Spring 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Mid-Atlantic Foundation
Procedure for: Mid-Atlantic Foundation
Authorized by: Chair of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

To prescribe the investment policy to be followed by the Mid-Atlantic Foundation.

II. Policy

The purpose of this policy is to establish and communicate the long-term goals and guidelines of the University to the Finance Audit and Investment (FAI) committee found within the Mid-Atlantic Christian University Foundation, Inc. (Foundation). It is intended to give direction and a framework from which the committee is to work and be evaluated. This policy statement is intended to be specific enough to be meaningful, yet flexible enough to adapt to changing economic conditions. The objectives of investing the university’s funds are to preserve capital, protect economic value, and maximize total return. Total return investing relates to achieving both current income and capital appreciation.
Responsibility for the Foundation’s investments rests with the Board of Trustees and is delegated to the FAI committee within the Foundation. The FAI committee will be selected from within the Foundation Board of Directors according to Foundation policies.
The Foundation’s investments will be well diversified to avoid undue exposure to any single economic sector or to any individual security. All investments should have a readily ascertainable market value and be readily marketable.
The FAI committee within the Mid-Atlantic Foundation can employ professional management firms. The Foundation Board of Directors will have responsibility for all investment decisions.

III. Procedure

The Foundation and particularly the FAI committee should work closely with the University’s VP for Finance and President since the Foundation holdings directly affect the University’s financial strength ratios as measured by the US Department of Education and the annual audit of the University.
The FAI committee will keep written records of all its meetings. The Foundation will furnish the Board of Trustees with a copy of said records, at least annually. Additionally, a written record is to be kept on all investment transactions.
The Foundation will provide the Board of Trustees an annual report of the Foundation’s security holdings and a performance report on its investments. If a management firm is employed, it is required to meet biennially or as needed with the FAI committee for review of the investment portfolio, cost and value of individual investments, and continuing investment strategy.

Policy Evaluation:

The FAI Committee shall evaluate this policy biennially at the spring meeting of odd years and make recommendations to the Board of Trustees of any needed changes.

Adopted by trustees: 9/19/95
Review: Trustees, spring meeting, odd years
Last Revision: 10/11
Last Review: 10/11
Next Review: 05/15
Published: Policy Manual

III. Published: Policy Manual

IV. Reason for Revision

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Mid-Atlantic Christian University - Board of Trustees Policy #12

SUBJECT: Academic programs, divisions of study, and distance education

DATE: February 9, 1999
 

REVISED: March 2014
NEXT SCHEDULED REVIEW: February every other year on odd years, February 2015

APPROVED BY BOARD OF TRUSTEES: May 2014

Policy for: Mid-Atlantic Christian University
Procedure for: Administration and Faculty
Authorized by: Chairman of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

To prescribe how academic programs of Mid-Atlantic Christian University are determined.

II. Policy

The Board of Trustees of Mid-Atlantic Christian University, on recommendation of the Academic Affairs office and the President’s Office, approves:

 

  • the number and types of degrees which the university will grant,
  • the number and nature of departments (if any) and divisions through which the curriculum is administered,
  • and the extent to which the institution should offer distance learning programs.

 

III. Procedure

The Vice President for Academic Affairs, after appropriate faculty level approvals, will present substantive changes to the President, who will in turn present to the Board of Trustees.

V. Published:

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Board of Trustees Policy #13

SUBJECT: Awarding of honorary degree/fide et amore

DATE: May 2006
REVISED: May 2006
NEXT SCHEDULED REVIEW: February every two years, February 2016

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: President
Authorized by: Chairman of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

The University chooses to recognize and honor individuals of extraordinary achievement, distinguished service, or exemplary character by awarding them an Honorary Doctorate appropriate to their accomplishments. In so doing, the University uses the occasion to make a public statement about its mission, its aspirations, and its institutional values.

II. Policy

The University chooses to award honorary degrees for reasons which can be summarized as follows:

  1. To recognize superior leadership or achievement in a chosen field of endeavor or in the face of extraordinary circumstances;
  2. To acknowledge a selfless spirit of service that has contributed significantly to improving the world, the Church, or the individual’s particular community;
  3. To express appreciation for exceptional generosity that has advanced the vision of Mid-Atlantic Christian University to be a national leader in Christian higher education; or
  4. To publicly identify and recognize worthy role models for students, faculty, alumni, and the community to emulate in their own lives.

 

The recipients of honorary degrees, although chosen for any of the reasons listed above, exemplify Christ-like characteristics of leadership and service. They have been determined to be living role models, working tirelessly for the good of others. The University uses the bestowing of honorary degrees to demonstrate and reinforce the importance of taking an active role in serving the Kingdom of God.

The honorary doctorate is the highest honor conferred by the University.

At Mid-Atlantic Christian University, honorary degrees are conferred in a public ceremony, most likely in connection with commencement exercises but perhaps at convocation or any other service deemed appropriate. Relating the experiences of honorary degree recipients to graduating students serves as a capstone to the University’s efforts to develop in students the knowledge, skills, motivation, and religious, and moral convictions that will compel them to join others in addressing critical issues facing society and the church.

III. Procedure

Honorary degrees are awarded by the Board of Trustees upon recommendation of the President.

1. Presentation of the candidate’s name to the Honorary Degree Task Force may be made by any member of the Board of Trustees, Administration, or Faculty.
2. Early in the academic year, the President’s office will invite nominations for an honorary degree. The deadline for submission of all materials related to the nomination will be October 15.
3. Nominations shall be written and should include:

 

a) A biographical statement containing name, address, professional title, place of birth, educational background, employment history, and other honorary degrees, if any;
b) Appropriate written documentation for the nomination, including a list of primary contributions that qualify the individual for the honorary degree;
c) A minimum of two written references from knowledgeable persons in academia or in public or private sectors who are familiar with the nominee’s contributions.

4. By November 1, the President will forward complete nomination files to the chair of the Honorary Degree Task Force, who will call a meeting.

5. The Honorary Degree Task Force shall study the candidate’s credentials, and, based on the criteria listed above, make a recommendation to the President concerning the conferral of the award. Nominees receiving a consensus or approval within one vote of consensus will be recommended to the President as suitable for the award.

6. The President may

a) Reject the nomination, ending all action;
b) Endorse the nomination with appropriate comments, and forward the file to the Trustees; or
c) Extend the study.

7. Nominees usually are not persons actively engaged at the University in full-time, contractual, or salaried positions or currently members of University boards, councils, or committees. They may be local, national, or international, according to the guidelines in the following section.

8. Honorary degrees shall not be awarded in absentia or posthumously except under extraordinary circumstances.

9. Only under exceptional circumstances will the University grant more than one honorary degree during an academic year, and, likewise, the University may choose not to grant an honorary degree in any particular year.

10. Honorary degrees to be considered, but not limited to, are:

a) Doctor of Divinity (D.D. h.c.)
b) Doctor of Pedagogy (P.E.D. h.c.)
c) Doctor of Letters (Litt.D. h.c.)
d) Doctor of Commerce (Com.D. h.c.)

Considerations:

Those wishing to bestow said honor or charged with the responsibility of doing so should consider the following:

  1. The honorary degree should be conferred sparingly lest its worth be diminished. Indiscriminate bestowal exposes the University to demands on behalf of unworthy candidates as well as to a charge of lack of integrity.
  2. The bestowal of the honorary degree should honor achievement rather than acknowledge a candidate’s potential for achievement.
  3. The honorary degree, generally, should be an addition to, not a substitute for, academic distinction and graduate degree/degrees.
  4. The university should not restrict the granting of honorary degrees to one profession. Noteworthy achievements are registered in many professions.
  5. The University should avoid concentration of honorary degrees to the graduates of one or only a limited number of academic institutions.
  6. The award should not be limited to academic attainment, rather, any person having made a significant contribution to the community life and welfare of Mid-Atlantic Christian University would be eligible for consideration.
  7. Said honor may be received only once by any one person.
  8. Faculty eligibility is not to be predicated upon retirement.

Task Force:
The Honorary Degree Task Force is comprised of representatives of the administration, faculty, and alumni. The President is an ex-officio member of the committee. The Task Force is usually comprised of the Vice President for Academic Affairs, the Vice President for Development, and the following, appointed by the President: one member form the Bible department, one member from the faculty, and one member from the Alumni Association. A chair person will be appointed by the President from among the committee members. The length of service on the task force is determined by the President.

The Task Force conducts its meetings as needed and makes its suggestions to the President by January 15. Because the committee’s work is advisory in nature, the deliberations of the committee will remain confidential and reported only to the President.

The President and the Board of Trustees
The President receives the report of the Honorary Degree Task Force. The President confers with the Executive Committee of the Board of Trustees about the nominees. After consulting with the Executive Committee, the President makes recommendations to the Board of Trustees. The board makes the final decisions on the awarding of honorary degrees and must have a 75 percent majority to award said degrees.

Faculty Concurrence
The Faculty may vote to add their concurrence to be noted on the citation of the degree by a simple majority. Only full-time regularly ranked faculty will be given an opportunity to review the documents of the candidate and vote.

Rescinding Honorary Degrees
The University reserves the right to rescind honorary degrees from individuals who, through their actions, in the opinion of the Board of Trustees, have brought the University into disrepute. The exercise of these powers shall be rare and may only be taken after thorough consideration of the relevant evidence at an appropriate meeting. The holder of the honorary degree should be given a full opportunity to respond to the University’s proposed action before a final decision is made.

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Board of Trustees Policy #14

SUBJECT: Trustees as adjunct professors

DATE: October 2007
REVISED: November 2008
NEXT SCHEDULED REVIEW: February, every three years, February 2017

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Board of Trustees and Academic Affairs
Procedure for:
Authorized by: Chairman of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

II. Policy

A member of the university’s Board of Trustees may serve the university as an adjunct faculty member. The board member will receive a salary at the standard adjunct faculty rate and may have reasonable expenses reimbursed by the university (e.g., travel, food, lodging).

III. Procedure

IV. Published: Board of Trustees Handbook

V. Reason for Revision

VI. Appendices

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